With the ubiquity of smart phones, a paper datebook may seem to many a bit of an anachronism, a reminder of how things were done way back when, yet many people, myself included, still use them. Despite my affinity for most things digital, I still like them. A few years ago, at the suggestion of a life coach, I acquired a portable sized Day-Timer and liked it fairly well; however, the Day-Timer page refills were very expensive and the binder could hold only about three months' worth of pages at any given time, so I always kept the previous month, the present month, and the next month to come in my binder. It wasn't ideal, but it worked. As it was explained to me by my life coach, I could write dates further in the future on the monthly planner pages and then transfer them to the daily planner pages whenever a new month was inserted. The process of transferring them would also help cement them in my mind.
The expense and complexity of the Day-Timer system eventually sent me searching for a better solution. For several years, I settled for employer-supplied date books, but they continued arriving later and later, so I decided the time had come to return my Day-Timer to service. I just had to find a more affordable alternative to the Day-Timer brand refill pages.
What I found, for a small fraction of the price of genuine Day-Timer inserts, was the At-A-Glance 'My Week' insert packs from ACCO Brands. They are the same page size, but unlike the Day-Timer pages, which show two days on facing pages, the At-A-Glance pages show a whole week on two facing pages, albeit in a little more cramped view, with hourly appointment slots instead of 15-minute slots on the Day-Timer pages. After using them for three or four years, I have found that the At-A-Glance page format has not, in any way, cramped my style, in fact, I prefer the At-A-Glance format to the Day-Timer format because I only have to change out the pages once a year, instead of once a month.
A datebook is intended to be a productivity tool, but recording too much detail can have the opposite effect. The Day-Timer approach is simply too granular for my needs. Honestly, I feel that if I were to document my life in the way the Day-Timer's layout suggests—filling in as many spaces as possible on as many pages as possible, I would never get anything else accomplished. In addition, my sometimes random though processes occasionally require a certain amount of free text area on which to jot down thoughts and document additional details that wouldn't fit on a line in the weekly calendar. Having the freedom to write a page of notes and put them in the datebook adjacent to the relevant date is often far more useful than some of the pre-printed Day-Timer pages I have had. Of course, sticky notes—2 x 2 inches of smaller—are a viable option as well.
The Day-Timer starter pack that came with my binder provided a small pad of about twenty sheets of lined note paper, but refills for those are so frightfully expensive that I find myself excessively husbanding those pages as a scarce resource, to the point of avoiding using the few sheets I have, and even writing on them in pencil so I can erase and reuse them later. The At-A-Glance refill packs do not include lined paper at all, although ACCO does sell small packages of those sheets as a separate—and absurdly expensive—product. Fortunately, I found a generous supply of lined paper in the proper 6.75-inch-by-3.75-inch, six-hole punched size on eBay that was cheap enough that I won't have to worry about 'wasting' a sheet again for the foreseeable future.
One of the great advantages of a refillable, binder style date book is its flexibility—put what you need in and leave the rest out. These days, I find myself systematically removing pages that do not serve my needs to make room for more lined note paper. I find a paper datebook, properly configured with what I need and will actually use, provides an excellent overview of one's working life, and that writing things down by hand seems to better cement them into my consciousness. Besides, a paper datebook requires no batteries. It's just a simple, efficient, and practical solution for keeping my life straight. Looking at the pages in my Day-Timer, there are sections that I use and those that I do not. If I am realistic about my usage patterns, I could remove the unnecessary ones to make it more useful. Here's what I use and what I don't:
- Month-at a glance calendar—I use it to plan ahead, but I primarily use the Week-at-a-glance pages instead.
- Week-at-a-glance calendar—This is the primary feature I use. I consider it to be indispensable and the very reason I by a new set of refills each year.
- Contact list—I prefer the contact list on my iPhone and never use the one in my Day-Timer. These pages could easily be eliminated.
- Vehicle mileage/expense log—Another set of pages I never use and could eliminate without missing them.
- Ruled note pages—Perhaps the most flexible section that I have not been using for fear of running out. Now that I have plenty of these pages, I intend to use them much more liberally.
- Reference pages—The starter pack came with a few pages of reference material, such as a list of telephone area codes, a map of U.S. time zones, metric conversion chart, etc. I seldom use, but handy when needed and they take up little space, so they're worth keeping.
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